Privacy Policy

1. Data controller

The project management team is responsible for processing personal data in connection with this website and the European Fruit Dove Project:

2. General principles

We process personal data only to the extent necessary to operate the website, respond to enquiries, manage project membership and carry out the work of the project. The applicable legal bases include, in particular, Article 6(1)(a) GDPR (consent), Article 6(1)(b) GDPR (pre-contractual and contractual measures), Article 6(1)(c) GDPR (legal obligations) and Article 6(1)(f) GDPR (legitimate interests in secure and functional project operations).

3. Hosting, server logs and technical security

The website is hosted by ALL-INKL.COM. The technical service provider is Neue Medien Münnich GmbH, Hauptstraße 68, 02742 Friedersdorf, Germany. When the website is accessed, technically necessary server logs may be processed. These may include the IP address, date and time of access, requested address, volume of data transferred, referrer, browser and operating system. This processing is carried out to provide the website securely, analyse errors and prevent unauthorised or abusive access.

Cloudflare may be used to secure and accelerate the delivery of the website. In this context, connection and log data may be processed through Cloudflare’s network. The legal basis is our legitimate interest in security, protection against outages and stable website delivery in accordance with Article 6(1)(f) GDPR. Where required, data processing agreements and appropriate safeguards for international data transfers are in place.

4. Contact enquiries and membership applications

When you contact us or submit a membership application, we process the information you provide. This may include your first name, surname, email address, telephone number, mobile number, postal address, place of residence, country, organisation or zoo, membership of associations, information about bird keeping, species currently kept, experience and the content of your message. The information is used to review your application, ask follow-up questions, prepare a decision on admission and, where applicable, create a user account.

The legal bases are Article 6(1)(b) GDPR for pre-contractual measures and Article 6(1)(a) GDPR where you have given explicit consent. Applications that are not accepted are deleted once they are no longer required for the review and documentation process, unless statutory retention obligations apply.

5. User accounts and protected members’ area

Login credentials and a user profile are processed for approved members. This includes, in particular, the member’s name, email address, username, encrypted password, membership status, project role, specialist functions, contact and address information, profile image, organisation and technical login and security information. This data is used for authentication, access-right management, internal communication and administration of project membership.

Internal contact information is accessible only to appropriately authorised members and project managers. It is not displayed publicly unless separate consent or another valid legal basis exists.

6. Population and breeding data

As part of the project work, members may report population and breeding data. This may include species kept, the number and sex of animals, changes in population, offspring, reporting year, origin and breeding information, notes, visibility settings and assignment to the reporting member. This data supports population overviews, breeding planning, genetic diversity, offspring statistics and the professional coordination of the project.

Population and breeding data is generally processed within the protected project area. Publication or disclosure takes place only in accordance with the selected visibility setting, consent, a project-related agreement or another valid legal basis. Personal attribution is limited to what is necessary for the relevant purpose.

7. Breeding-facility data

Facility profiles may contain information about the operator, region, type and structure of the facility, indoor and outdoor aviaries, shelters, planting, equipment, husbandry experience, photographs and image descriptions. Drafts and internal information initially remain within the protected area. Public publication takes place only after review and approval.

Private addresses, telephone numbers and other contact details are not automatically displayed in a public facility profile. Only information specifically intended and approved for publication is made publicly available.

8. Messages, groups, downloads and project contributions

When messages, groups, downloads or internal project contributions are used, we process the sender, recipient, subject, message text, timestamps, attachments, group memberships, read status and technical assignments. This processing supports internal project communication and cooperation. Content may be viewed only by authorised persons.

9. Email delivery

System and notification emails are sent through the website’s technical mail infrastructure or a configured SMTP service. The processed data may include the recipient address, sender, subject, message content and technical delivery information. This processing is necessary to transmit enquiries, approvals, password-reset messages and internal notifications.

10. Cookies and local storage

WordPress and the members’ area use technically necessary cookies, particularly for login, session management, security and storage of the selected language. Non-essential cookies or external tracking services are used only where valid consent has been obtained. You can delete or restrict cookies through your browser settings; however, this may affect necessary website functions.

11. Backups, restoration and retention periods

Regular backups are created to safeguard project operations. These backups may also contain personal data and are used exclusively for restoration, error analysis and system security. Data is deleted or anonymised once the purpose of processing no longer applies and no statutory, contractual or legitimate retention reason prevents deletion. Backup copies are overwritten or deleted in accordance with the defined backup cycles.

12. Recipients and processors

Data is disclosed only to persons and service providers who require it for the purposes described above. These may include the project management team, authorised members, technical administrators and hosting, security, backup and email service providers. Where service providers process data on our behalf, the statutory requirements relating to commissioned processing and data security are observed.

13. Your rights

• the right to obtain information about the personal data processed concerning you
• the right to rectification of inaccurate or incomplete data
• the right to erasure or restriction of processing where the applicable requirements are met
• the right to data portability where the statutory requirements are met
• the right to object to processing based on legitimate interests
• the right to withdraw consent at any time with effect for the future
• the right to lodge a complaint with a competent data-protection supervisory authority

To exercise your rights, please contact the data controller named above.

14. Effective date and amendments

Effective date: June 2026. This Privacy Policy will be updated whenever website functions, services used or legal requirements change.