PRIVACY & TRANSPARENCY

Privacy Policy

Information about the processing of personal data on the website and in the protected members area of the European Fruit Dove Project.

1. Controller

The project management of the European Fruit Dove Project is responsible for processing personal data in connection with this website, the public pages and the protected project area:

Manfred Kästner, Deputy project lead at the European Fruit Dove Project
Profile photo of Manfred Kästner, Deputy project lead at the European Fruit Dove Project

Deputy project lead

Manfred Kästner

Address
An der Erfurter Str. 4
99428 Nohra
DE
Email
kaestner-m-efv@t-online.de
Telephone
+49 (0)3643-825120
Mobile
—

Please contact the responsible project team listed above for privacy questions, access requests or deletion requests.

2. Scope, purposes and legal bases

We process personal data only where this is necessary for operating the website, handling enquiries, managing project membership, protected collaboration and specialist project coordination. The legal bases include Article 6(1)(a) GDPR (consent), Article 6(1)(b) GDPR (pre-contractual and contractual measures), Article 6(1)(c) GDPR (legal obligations) and Article 6(1)(f) GDPR (legitimate interests in a secure, traceable and functional project operation).

The data processed in each case depends on whether you only visit the website, submit an enquiry, apply for membership or use the protected members area.

3. Hosting, server logs, security and spam protection

The website is hosted by ALL-INKL.COM. The technical service provider is Neue Medien Münnich GmbH, Hauptstraße 68, 02742 Friedersdorf, Germany. When the website is accessed, technically required server logs may be processed, including IP address, date and time, requested address, referrer, browser, operating system, transferred data volume and technical error states. The processing is used for secure delivery, troubleshooting and defence against abusive access.

Services such as Cloudflare or Cloudflare Turnstile may be used for security, faster delivery and spam or abuse protection. Connection and verification data may be processed for this purpose. The basis is our legitimate interest in security, availability, spam prevention and stable delivery under Article 6(1)(f) GDPR. Where required, data-processing agreements and suitable safeguards for international data transfers are used.

The plugin also performs security-related checks, logs and technical blocks, for example for login protection, two-factor login, upload checks, quarantine, role permissions and backup trust. Security logs are kept data-minimised and are used only to protect the system.

4. Contact and membership requests

When you contact us or submit a membership request, we process the information you provide. This may include first name, last name, email address, telephone number, mobile number, postal address, place of residence, country, organisation or zoo, association membership, bird-keeping information, species kept, experience, topic, subject and message. The data is used to review the enquiry, ask follow-up questions, prepare an admission decision and, where applicable, create a user account.

For membership requests, the acknowledgement of the privacy information, acceptance of the terms of participation, the rules version and the current project contribution are also documented. Requests that are not accepted are deleted once they are no longer required for review and documentation and no legal or legitimate retention reasons apply.

5. User account, roles and protected members area

For approved members, access data and a user profile are processed. This includes in particular name, email address, username, encrypted password, membership status, project role, specialist functions, contact and address data, profile image, organisation, language, contribution status and technical login and security information. These data are used for authentication, rights management, internal communication and project membership administration.

Depending on the role, project leads, coordinators, the board or technical administrators may access certain information. Internal contact details are available only to authorised persons. Public display takes place only where a separate release, a project agreement or another legal basis exists.

6. Population data, breeding records, individual birds, origin certificates and pedigrees

As part of the project work, members may report population and breeding data as well as information about individual birds. This may include species kept, number and sex of birds, ring numbers or identifiers, hatch and acquisition dates, origin, parents and ancestry information, population changes, offspring, reporting year, notes, visibility settings and the assignment to the reporting member.

These data support population overviews, breeding planning, genetic diversity, breeding statistics, origin certificates, pedigree views, PDF exports and specialist project coordination. They are generally processed in the protected project area. Publication or sharing takes place only according to the selected visibility, consent, a project agreement or another valid legal basis.

7. Breeding facilities, facility profiles, images and image rights

For facility profiles, information about the operator, region, type and structure of the facility, indoor and outdoor aviaries, shelters, planting, equipment, husbandry experience, contact details, photos, image descriptions, image-rights notes and release status may be processed. Drafts and internal information initially remain in the protected area. Public publication takes place only after review and approval.

Uploaded facility images are technically checked, optimised and stored in protected storage until approval. Private addresses, telephone numbers and other contact data are not automatically shown in a public facility profile. Only information intended and approved for publication is displayed publicly.

8. Species profiles, media, sources and editorial content

For species profiles and public project pages, editorial content, translations, image credits, sources, media, alt texts, SEO data and change information may be processed. Where such information contains personal references, it is used only for editorial maintenance, traceability, source work and public display within the intended scope.

9. Messages, groups, downloads and project contributions

When messages, groups, downloads, internal project posts or reports are used, we process sender, recipient, group memberships, subject, message text, attachments, timestamps, read status, download or export references and technical assignments. The processing is used for project-internal communication and cooperation. Content may be viewed only by authorised persons.

10. Email delivery and notifications

System and notification emails are sent through the technical mail infrastructure of the website or a configured SMTP service. In particular, recipient address, sender, subject, content, language, sending time and technical delivery data are processed. The processing is required to send enquiries, approvals, follow-up questions, password reset messages, security information, internal notifications and project-related information.

Imported accounts are activated only after explicit approval. Until then, no bulk activation, no real password links and no invitation emails are sent.

11. Cookies and local storage

WordPress, Polylang and the members area use technically necessary cookies or local storage, in particular for login, session management, security, form protection and storing the selected language. The Fruchttaubenprojekt Manager itself does not set marketing or tracking cookies. Non-essential cookies, external analytics or marketing services are used only if valid consent has been given.

You can delete or restrict cookies in your browser settings; necessary functions such as login, language selection, form protection or security checks may then be impaired.

12. Backups, exports, restoration and logs

Backups, export files, restoration reports, integrity checks and technical logs are used to secure the project operation. These may contain personal data and are used only for restoration, troubleshooting, traceability, system protection and controlled migration. Backup files and keys belong together and must be stored securely.

Data are deleted or anonymised once the processing purpose no longer applies and no legal, contractual or legitimate retention reasons prevent deletion. Backup copies are overwritten or deleted within the defined backup cycles.

13. Recipients, processors and transfers

Data are received only by persons and service providers who need them for the purposes described. These may include project management, the board, coordinators, authorised members, technical administrators, hosting, security, backup, email and form-protection providers. Where service providers process data on our behalf, the legal requirements for processor arrangements and data security are observed.

Transfers to countries outside the European Union or the European Economic Area take place only where this is necessary for technical services used and suitable safeguards or legal requirements exist.

14. Your rights

  • Access to the data processed about you
  • Correction of inaccurate or incomplete data
  • Deletion or restriction of processing where the legal requirements are met
  • Data portability where the legal requirements are met
  • Objection to processing based on legitimate interests
  • Withdrawal of consent with effect for the future
  • Complaint to a competent data protection supervisory authority

To exercise your rights, please contact the controller named above.

15. Status and changes

Status: July 2026. This privacy policy will be updated when functions, services, providers or legal requirements change. The content describes the functions provided by the Fruchttaubenprojekt Manager and does not replace an individual legal review by the responsible project body.

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